Beginner
Modules 01 to 03 — exercises adapted to the team’s projects.
View this levelDrGoogle Drive
Private Google Drive training tailored to your team
Organize, share and secure team files in Google Drive with sustainable filing and collaboration methods.
Method
A practical method focused on your projects
Training treats Drive as a team workspace rather than just online storage: structure, Shared drives, permissions, search, versions, security and governance.
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Focused demonstrations
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Guided exercises
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3-hour modules
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Customizable plan
Three levels
A beginner-to-advanced learning path
The full path is 30 hours across 10 modules. Beginner: 9 h / modules 01 to 03. Intermediate: 12 h / modules 04 to 07. Advanced: 9 h / modules 08 to 10.
Intermediate
Modules 04 to 07 — exercises adapted to the team’s projects.
View this levelAdvanced
Modules 08 to 10 — exercises adapted to the team’s projects.
View this levelComplete program
Ten three-hour modules
My Drive, Shared drives and storage logic
- Understand My Drive and Shared drives
- Identify where a file should be stored
- Create folders with a clear structure
- Understand file ownership and belonging
- Use shortcuts instead of copies
- Adopt naming conventions
Search, views and daily organization
- Use simple and advanced search
- Filter by type, person or date
- Use starred, activity and recent views
- Create shortcuts to important folders
- Find orphaned or misfiled files
- Reduce time spent searching
Essential sharing and permissions
- Choose viewer, commenter or editor
- Share with people, groups or links
- Understand permission inheritance
- Limit external access when needed
- Remove or change access
- Check who has access to a file
Shared drives and team work
- Create a Shared drive structure
- Understand roles and access levels
- Move files into a team space
- Manage content when employees leave
- Use groups to simplify access
- Define functional owners for spaces
Versions, Office files and offline work
- Manage versions of non-Google files
- Edit Office files in Workspace
- Understand conversion versus format preservation
- Set offline access when appropriate
- Avoid synchronization conflicts
- Archive an identifiable final version
Collaboration, shortcuts and file relationships
- Share the right file instead of a copy
- Use shortcuts for multiple contexts
- Connect Docs, Sheets and Slides to the right location
- Use comments and activity to track work
- Create reusable project folders
- Establish a clear handoff workflow
Security and external sharing
- Identify sensitive files
- Reduce uncontrolled link sharing
- Verify external domains and recipients
- Understand download restrictions where available
- Review access periodically
- Train users on common mistakes
Lifecycle, archiving and cleanup
- Define when to archive a project
- Create active and archive areas
- Remove duplicates carefully
- Keep final versions and supporting files
- Document internal retention rules
- Prepare responsibility transfer
Gemini, assisted search and knowledge
- Identify Gemini features available in Drive
- Summarize file sets where available
- Ask questions grounded in authorized content
- Use semantic search judiciously
- Verify sources before decisions
- Respect organizational confidentiality rules
Governance, migration and standardization
- Map the existing folder structure
- Define a simple new taxonomy
- Plan migration without losing access
- Create naming and ownership conventions
- Document sharing rules
- Establish a periodic audit method
Audience
Who this training is for
Functional administrators, administrative teams, managers, HR, operations, communications and users who share many files.
Outcomes
Skills put directly into practice
My Drive, Shared drives and storage logic
Search, views and daily organization
Essential sharing and permissions
Shared drives and team work
Versions, Office files and offline work
Collaboration, shortcuts and file relationships
Use cases
Examples of needs the training can address
Content can be adapted to the organization’s real files, methods and objectives, subject to available licenses and features.
Team Drive reorganization
Duplicate reduction
Secure partner sharing
Folder-convention setup
Focused workshops
Possible focused workshops
These workshops can be selected individually in the builder or included in a longer path.
Shared drives and team work
Versions, Office files and offline work
Lifecycle, archiving and cleanup
Gemini, assisted search and knowledge
FAQ
Frequently asked questions
Can we choose only certain modules?
Yes. The builder lets you create a plan from the 10 Google Drive modules.
Is the training suitable for beginners?
Yes. Modules 01 to 03 form the 9-hour beginner path.
Can we work with our own files?
Yes, when the files can be shared and doing so complies with your organization’s confidentiality rules.
Do we need a license?
No prerequisite. An organizational Google Workspace environment is preferable for practising Shared drives and permissions.
Canada
Private training across Canada
Videoconference training is available to your team across Canada, in English or French.
Extend the learning path
Training that complements Google Drive
These recommendations extend the workflow covered by this course and make it easier to build a coherent team learning path without adding unrelated topics.
Google Workspace
Connect Gmail, Drive, Docs, Sheets and Slides in a coherent team collaboration workflow.
View training Google Workspace →Google Docs
Create structured collaborative documents that are easy to share, review and maintain as a team.
View training Google Docs →Google Sheets
Structure data, formulas, pivot tables and charts for operational tracking and reporting.
View training Google Sheets →Adobe Acrobat
Finalize PDF deliverables with editing, comments, forms, signatures, OCR, security and accessibility.
View training Adobe Acrobat →JFL Media
Build your Google Drive plan
Select modules and send a clear pathway to JFL Media.