Shared drives and team work
- Create a Shared drive structure
- Understand roles and access levels
- Move files into a team space
- Manage content when employees leave
- Use groups to simplify access
- Define functional owners for spaces
Google Drive — Intermediate
Google Drive — Intermediate
Private Google Drive intermediate training for businesses across Canada: 4 three-hour modules and a customizable plan.
Program
Modules in this level
Versions, Office files and offline work
- Manage versions of non-Google files
- Edit Office files in Workspace
- Understand conversion versus format preservation
- Set offline access when appropriate
- Avoid synchronization conflicts
- Archive an identifiable final version
Collaboration, shortcuts and file relationships
- Share the right file instead of a copy
- Use shortcuts for multiple contexts
- Connect Docs, Sheets and Slides to the right location
- Use comments and activity to track work
- Create reusable project folders
- Establish a clear handoff workflow
Security and external sharing
- Identify sensitive files
- Reduce uncontrolled link sharing
- Verify external domains and recipients
- Understand download restrictions where available
- Review access periodically
- Train users on common mistakes
Outcomes
Directly observable outcomes
✓
Create a Shared drive structure
Practised in an exercise or work case.
✓
Understand roles and access levels
Practised in an exercise or work case.
✓
Manage versions of non-Google files
Practised in an exercise or work case.
✓
Edit Office files in Workspace
Practised in an exercise or work case.
✓
Share the right file instead of a copy
Practised in an exercise or work case.
✓
Use shortcuts for multiple contexts
Practised in an exercise or work case.
✓
Identify sensitive files
Practised in an exercise or work case.
✓
Reduce uncontrolled link sharing
Practised in an exercise or work case.
FAQ
Prepare the right pathway
Can we choose only certain modules?
Yes. The builder lets you create a plan from the 10 Google Drive modules.
Is the training suitable for beginners?
Yes. Modules 01 to 03 form the 9-hour beginner path.
Can we work with our own files?
Yes, when the files can be shared and doing so complies with your organization’s confidentiality rules.
Do we need a license?
No prerequisite. An organizational Google Workspace environment is preferable for practising Shared drives and permissions.
JFL Media
Ready to build your plan?
Select modules from this level and add other topics as needed.